Village of Bancroft 108 Warren Street P.O. Box 97 Bancroft MI 48414 Phone: 989-634-5375 Fax: 989-634-5911 E-Mail: villageofbancroft@invisalink.net Regular Council Meeting Wednesday, February 11, 2015 at 7:00p.m. Meeting opened with the Pledge of Allegiance. Council Present: Bible, Dagen, Goodrich, A. Miller, R. Miller, Post, Sedlock, Cole, Johnson. Employees: Buckelew, LePage. Guests: Tanya Buckelew, Brenda Boyd, Lisa Bible, Chris Barron, Rich & Lois Buckelew, Larry & Brian Barnum, Justin Horvath, Anthony Karhoff, Dan Sain Additions to Agenda New Business: 14. Committees 15. President meeting with DPW & comments made at ERC meeting. 16. Do not send minutes to Attorney Motion Post Support Goodrich Accept the additions to the agenda. All Yeas MC Motion A. Miller Support Bible Accept the minutes of January 14, 2015 as presented. All Yeas MC Discussion on bill for Eric Smith from Perry Twp. Eric covers the water dept. while Tom is on vacation. DEQ requires the wells be checked every day. Statement has 5 days of service and it should be 6. Motion Post Support Dagen Accept the bills as presented, but hold Eric Smith’s until clerk receives a corrected statement. RCV All Yeas MC Motion Post Support Dagen Village minutes will not be sent to the Village Attorney for review every month. Motion withdrawn. Motion Goodrich Support Bible Accept the Treasurers report as presented. All Yeas MC Guests: Jeremy Root – District 5 County Commissioner Bill Johnston, former Village President discussed the duties of the Village Council, Village President and the budget. Brian Barnum discussed the DPW’s responsibilities and the roll of the Council. Anthony Karhoff , the Shiawassee Twp. Supervisor discussed the new Township building. February minutes continued Pg 2 Police report: Police Dept. has been working on sidewalks that have not been cleared of snow. DPW report: He was on vacation and he has been plowing snow since he has been back. Agenda: New Business: 1. Budget March 2014 – February 2015 Motion Post Support A. Miller Accept the Budget for March 2014-February 2015 All Yeas MC 2. Proposed Budgets for March 2015 – February 2016 Motion Post Support Goodrich Adopt the 2014-2015 budget as the 2015-2016 proposed budget and to amend as necessary. Yeas: Goodrich, Post, Dagen, A. Miller, R. Miller. Nay: Bible, Johnson. MC 3. Meetings, schedule for 2015-16 Motion Post Support A. Miller Accept the Council meeting schedule as presented. All Yeas MC 4. Village office hours Motion Post Support Dagen Accept the Village office hours as presented. All Yea MC 5. Credit Accts. Motion Post Support Goodrich Accept the Credit accounts resolution as presented. All Yeas MC 6. Depositories Motion Post Support Goodrich Accept the Depositories resolution as presented. All Yeas Mc 7. Non-Payment fund checks Motion Post Support Goodrich Accept the Non-payment/insufficient fund checks resolution as presented. All Yeas MC 8. Pre-paid invoices Motion Post no support to accept the pre-paid resolution. Rescinded after discussion on why some were removed. Motion Post Support Goodrich Accept the Pre-paid invoices resolution with Consumers Energy, DEQ, Home Depot, Sears, Frontier, Waste Management and Staples. All Yeas MC 9. Petty Cash Motion Post Support Goodrich Accept the Petty Cash resolution as presented. All Yeas MC February minutes continued Pg 3 10. Authorization of spending Motion A. Miller Support Goodrich Accept the Authorization to spend money resolution with President up to $500.00, Clerk, Treasurer, Police and DPW up to $300.00. All Yeas MC 11.Council compensation Motion R. Miller Support Bible Accept the full Council will receive no compensation for any meetings and the President, Clerk & Treasurer will also take a 5.28% reduction in pay. Yeas: R. Miller, A. Miller, Bible, Dagen, Johnson Nays: Post, Goodrich MC 12. Employee Raises Motion A. Miller Support Goodrich To table Employee raises until next month. Yeas: R. Miller, A. Miller, Bible, Dagen, Goodrich, Post Nays: Johnson MC 13. Garbage fees remain the same. Resolution is dated April 1st. 14. Committee’s Finance: Add the Clerk & Treasurer & Robin Miller will be chairperson. ERC: A. Miller, Johnson & Dagen will be chairperson. Infrastructure: Johnson, Post & Goodrich will be chairperson. 15. President meeting & comments Discussion held on conflicts between the Village President and the DPW. And how to resolve these issues. 9:30 pm Motion Dagen Support A. Miller To extend the meeting. (9:30 p.m.) All Yeas MC Motion Dagen Support Post To have an ERC member present when President & DPW need to communicate. Yeas: Dagen, Post, Goodrich Nays: Bible, A. Miller, R. Miller, Johnson MF 16. Minutes to Attorney Motion Goodrich Support Dagen Remove sentence under section 6, of the Rules of Procedure under General Law Village Council, stating that a copy of the minutes will be submitted to the Village Attorney by mail, fax, e-mail or in person, for attorney to review. All Yeas MC 17. DPW Water Class Discussion held on credits needed by DPW for his water license. He only needs .2 credits and he has until 2017 to earn them. February minutes continued Pg 4 Motion Goodrich Support Post Extend DPW contract until midnight March 11, 2015. Yeas: Post, Dagen, Goodrich, A. Miller Nays: Bible, R. Miller, Johnson MC Motion A. Miller Support Post Adjourn meeting at 10:10 p.m. All Yeas MC Respectfully Submitted, Karen K. Cole "This institution is an equal opportunity provider" TDD Relay Service Number is 1-800-649-3777